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C h o i c e   m e n u s

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Data

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  • Book all M.No.: With the booking become only members with I.No.=1 considers. Calculation basis is the fee code B0 in the member's form.
    —> B0 of the remaining members of the family (I.No.=2 etc.) have to go in the member's form under I.No.=1 with are given. To the understanding you look the fee codes in the membership fee stock!

    All members are booked in Debit to do. Members with registered bank code number (except '00000000'=invoices, '11111111'=standing orders) are booked at the same time in Credit; then booking in the Finance occurs with receipt of payment as a sum.
    —> Menu point must be called either 1x in three month, 1x in the half-year or 1x in the year!

  • Booking reversed: The booking process for the concerning period can be completely cancelled.

  • Bank Data: Member's data are indicated with bank code number, account no., IBAN and mandate referenve and can be edit.- If you the question: 'Should missing values be postcalculated?' affirm, the list is completed! Only empty fields are calculated.

  • Display individual Fee: Display of the membership fee for a members family, without is booked.
  • Fee Data: Fee list of all members for this quarter / half-year / year.
  • Self-payers: Fee list of the members without direct-debit authorisation for this quarter / half-year / year.

  • Fee Statistics: The fee sum to be expected is calculated.

  • Cash-Service
    • Create Fees Job: For the instance data traffic with the bank the debit amounts are put together for every M.No. and are stored. Because mostly even former Cash data are stored in the database (e.g., from Sports Use), you confirm the deletion inquiry.
    • Enter new order: Single debits are added with the help of the form usual in the banking operations.
    • Table: Debits are edited on without input form as a table. This makes sense when a bigger number of data is to be changed or one simply wants to have a look at the data.
    • DTA Export: The debit data are provided as a file 'dtaus1' in the external disk drive. The detailed statements for the bank are printed. In the SEPA payments the work with data carriers is not planned any more.
    • ASCII Export: The debit data are provided as files 'cashdat.fix' for fix record length and 'cashdat.csv' for single one fields. To transfer into the Cash programme of the bank the files are exported in its folder.
    • XML Export: The SEPA debit data are provided as file 'cashdat.xml'. To transfer into the Cash programme of the bank the file is exported in its folder. You find further details to SEPA in the prgram helps!

  • Special Fees: Here you change to the Divison Fees!

Bookings

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  • Display individually Booking: Browse the debit and credit data for all years for a M.No.

  • Edit all Debits: Edit of all debit data, sorts according to M.No. The column besol is having according to booking entry and shouldn't be changed, the column sol is if necessary corrected having and is used to take the invoices.
  • Print Debit List: List with the debit data of all members.

  • Edit all Credits: Edit of all credit data, sorts according to M.No. The column behab is having according to booking entry and shouldn't be changed, the column hab is if necessary corrected having and is used with direct debit.
  • Print Credit List: List with the credit data of all members.

Lists

Menu
  • Direct Debit List: List of the debit amounts for every M.No., groups by bank code number.
  • Direct Debit Communication: Print of SEPA direct debit communications. The text can be adapted in the file 'sepabrf.rmd'.

  • Invoice List: List the invoice amount and standing order amounts for every M.No. (only direct payer).
  • Invoices: Printing of the invoicess on club note paper as a letter (only direct payer). For division fees from 2 to 5 no invoices are created, you get SEPA direct debit communications. The invoice text can be changed in the file 'rchnbrf.rmd'.
  • Individual Invoice: Printing of a single fee invoice. The invoice text can be changed in the file 'rchnbrf.rmd'.

  • New Members: Printing of the member's data of new members (only direct payer): The members who haven't entered at a quarter / half-year / year beginning into the club must be put by the next booking entry properly in debit, before the invoice is printed (Menu item Fees)!
  • Changing Lists: In every new year the fee keys of the children (15 Y.), youngsters (19 Y.), students (19-26 Y.) and senior citizens (61 Y.) must be corrected, before fees are booked.

Debit Balances

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  • Financial Payment: Display or printing of the payment inputs from the Financial Accounting for every M.No. from a booking month to be selected. The accounts the club and division fees are summarised, on this occasion!

  • Debit Balances:
    • individual Member: Display or printing of all debit and credit data from the Fee Mamagement and Financial Accounting of the last 4 years for a M.No. The accounts the club and division fees are summarised, on this occasion!
    • all Members: Compilation the debit and credit data from the Fee Mamagement and Financial Accounting of the last 2 or 4 years for all M.No. and the club or division fees (for club fee you select 'Invoice payer/Direct debits'). The computed debit and credit balances are saved.

  • Reminding Letters: Printing the reminding letters on club note paper. Before the debit balances appear on the display for the purpose of treatment. Then you select from a list by Memb.-No. from. The reminding text can be customised in the file 'mahnbrf.rmd'.
  • Payment Letter: Printing of the payment letters because of failed fee indent to low account balance on club note paper. You become by Memb.-No. asked. The payment text can be customised in the file 'zhlgbrf.rmd'.
  • Account Letter: Printing the account letters because of failed fee indent after account closing on club note paper. You become by Memb.-No. asked. The payment text can be customised in the file 'kontbrf.rmd'.

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© Dr. Hartmut Braun, Karlsruhe
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 Club Management

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