P u r p o s e s  VVwin  F i n a n c e




C h o i c e   m e n u s

Menu

Data

Menu
  • Enter: New bookings are added with the help of a form. When you click on 'Save and new Row' of the current balance is displayed.
  • Edit Form: Booking data are edited with the help of the same mask. You select from Book. month or Sheet No. or Account No..
  • Edit Table: Booking data are entered without input mask as a table or are edited. This makes sense, e.g., by updates immediately of several records. You select from Book. month or Sheet No. or Account No. or Counter-account or Memb.-No.. This is quicker than about the mask because always all records are indicated at the same time. By insert of spaces with [F2] you can simply carry out with the same values split booking entries.
    You yourselves can formulate under WHERE... a choice condition.
  • Booking Table: All booking data are indicated like in a tables calculation and can be edited and all fields are indicated.

  • List Sum: Before the printout of a Voucher List the debit and credit Sums can be indicated to the control of the correctness of the inputs. You are asked for Sheet No. and Counter-account.

  • Export: You can save the booking data for the purpose of handing over near another computer in an external file – from an selected booking entry date. It carries the name 'fidat_jjmmtt.csv'. (A complete encoded tables backup is automatically created monthly, 'fi_mm.vep'.)
  • Import: You can load booking data from this external file in another computer. The data are attached to the table, for double occurence it is not checked!

  • Cash-Service: For the Cash services without document with the bank transfer amounts are put together.
    • SEPA Transfer Order/SEPA Direct Debit Order/: Single transfers and debits are added with the help of the forms usual in the banking operations.
    • Table: Transfers and debits are edited as a table. This makes sense when a bigger number of data is to be changed or one simply wants to have a look at the data.
    • XML Export: The transfer/debit data are provided as files 'cashdat.xml'. To transfer into the Cash programme of the bank the data are exported in its folder.
    • in Finance Booking: The single data are automatically booked if requested. You receive the sheet No. 999 as a sign.
      To calls you in the connection or later the menu item Data/Tables Edit/Open Bookings on. You can edit them yet. You can also split a booking entry if you want to associate this to several accounts. Use [F2] for the grits and fill the fields accordingly!

  • earlier Booking Years: Here you can select earlier booking years.

Banks/Cashs

Menu
  • Voucher Lists: The voucher lists of the bank or cash-box vouchers of the finance accounts with the same sheet No. are printed. You are asked for Sheet No.
  • Month Lists (Bank Book, Cash Book): The month lists of the bankbooks or cashbooks of the finance accounts with the same booking entry month are printed. You are asked for Month.

    —> You are able to print according to habit voucher lists (if a sheet is full) or month lists (if one month is over) or both. The debit and credit sums are stored inside and are ready to the later call (Voucher Balances/Month Balances).

  • Cash Lists: The voucher lists of all bank or cash-box vouchers of the finance accounts are printed. You are asked for Bank/Cash-box.

  • Voucher Balances: While printing the voucher lists the voucher balances are calculated and saved. You can be checked here.
  • Month Balances: While printing the month lists the month balances are calculated and saved. You can be checked here.

    —> Under finance accounts are meant here only that which are performed in the Club Stock in the Menu item Banks and Cashs as the real banks and cash-boxes, so those with which normally also turnovers result,
    – with an exception: the Cash Lists offer to you  a l l  of finance accounts (in the Club Stock in the menu point Final Accounts) for the choice. This makes easier the work to you later with the Annual/Cash Report, because there only all cashes can be calculated together and be printed.

Accounts/Costs

Menu
  • Accounts Lists (Accounts Sheets): Booking entry list for a single account. Account report for all accounts.
  • Account Balances Lists: Debit and credit sums for a single account. Accounts system report with the sums of all accounts.
  • Cost Centres Lists: Booking entry list for a single cost centre with control. Cost centre report for all cost centres.

  • Cost Calculation: Expenses for the sports use/cost centre, covered to the number of the members.

  • Sports Control: Receipts/expenses for the sports use – plan/is comparison.
  • Budget Control: Receipts/expenses for the budget – plan/is comparison.

Tools

Menu
  • Journal: Printing of the journal by eligible day date.

  • Trainer Account: Booking entry list for a single trainer on the display or on printer. You are asked for Memb.No. and Ident-No. Report on booking entries for all trainers.
  • Janitor Account: Account report for all janitors or groundsmen.

  • Tax/Pretax Account: Voucher list of the tax booking entries which were automatically carried out with certain accounts according to account stock.
    In the report the booking entries are displayed for Tax 1 or Pretax 1 (reduced tax rate) and Tax 2 or Pretax 2 (normal tax rate) as month sums and annual sums.

Annual

Menu
  • The Financial Turn of the year of accounts is to be carried out by every Client in 4 steps in this order:

  • Cash Report: All booking entries of the finance accounts (the bank accounts and the cash-boxes) are balanced for themselves and the balance sheet totals are saved. The voucher list sums are printed as a report.
  • Profit and Loss: The profit and loss data for the expense accounts and receipt accounts are computed from the booking entry data, separated the debit and credit sums for every account, and are saved. The balance sheet totals are printed as a report. The printout occurs once with all data and once separated for three ranges:
    • Ideal Area,
    • Sports Area,
    • Business Area.
    The P+L balance appears in the closing balance and is credited to the club property.
  • Closing Balance: The balance data for the stock accounts are computed from the booking entry data, separated the debit and credit sums for every account, and are saved. The balance sheet totals are printed as a report.

  • Opening Balance: The opening balance sheet is calculated from the saved closing balance data (table fibnz), is printed and booked.
    This means for the financial: Turn of the year! Therefore, only after end of the audit and in new year call!

  • Balance Sheet Data: The balance data are calculated by following menu items
    (accounts in accordance with. VVwin accounts plan):
    • 1. Finance Accounts 1000 - 1990: Cash Report,
    • 2. Expence and Receipt Accounts 2000 - 9090: Profit and Loss
      (Ideal Area 2000 - 3990, Sports Area 4000 - 5990, Business Area 6000 - 7990, Asset Management 8000 - 8990),
    • 3. Stock Accounts (Investment and Capital Accounts) 0 - 990 and balances from 1 + 2: Closing Balance.
    You can be checked here (also for earlier years).

  • Budget: You can enter the data for the budget here. You are necessary for the Control! The accounts are matched with the account stock.

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Management

© Dr. Hartmut Braun, Karlsruhe
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 Club Management

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